Pittsburgh, Pennsylvania
Pittsburgh, Pennsylvania
Pittsburgh, Pennsylvania
Pittsburgh, Pennsylvania
Posted: 23-Jul-24
Location: Pittsburgh, Pennsylvania
Type: Full Time
Salary: TBD based on experience
Categories:
Salary Details:
Internal Number: 202421
Job Title: Executive Assistant to CEO, COO, and President - Hybrid
Location: solutions4networks: 1501 Reedsdale Street – Suite 3003, Pittsburgh, PA 15237 - Hybrid
About Us: solutions4networks is a leading IT network integrator committed to innovation, excellence, and growth. We are seeking a highly organized and proactive Executive Assistant to support our CEO, COO, and President. This role is crucial in ensuring the smooth operation of our executive team and facilitating effective communication and coordination across the organization. Our vision is to uphold our people-first culture, delivering the region’s most exceptional technology solutions and ensuring satisfied clients.
Position Summary: The Executive Assistant will provide comprehensive administrative support to the CEO, COO, and President. This role involves managing schedules, coordinating meetings, handling travel arrangements, and assisting with various projects. The ideal candidate is a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Administrative Support:
- Manage and maintain the executives' calendars, scheduling meetings, appointments, and events.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Handle incoming calls, emails, and other communications on behalf of the executives.
- Meeting Coordination:
- Schedule and coordinate meetings, including preparing agendas, materials, and meeting minutes.
- Ensure meeting rooms are prepared and equipped for meetings.
- Follow up on action items and ensure timely completion.
- Travel Arrangements:
- Coordinate domestic travel arrangements, including flights, accommodations, and itineraries.
- Prepare travel expense reports and manage reimbursements.
- Project Assistance:
- Assist with special projects and initiatives as directed by the executives.
- Conduct research and gather information to support executive decisions.
- Event Planning:
- Organize and coordinate company events, executive off-sites, and other functions.
- Manage logistics, invitations, and on-site support for events.
- Confidentiality and Discretion:
- Handle sensitive and confidential information with the highest level of discretion and professionalism.
- Maintain a high degree of confidentiality and integrity in all interactions.
What We Offer:
- Competitive salary and benefits package.
- A dynamic and collaborative work environment.
- Opportunities for professional growth and development.
- The chance to work closely with top executives and make a meaningful impact on the company.
How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to michele@s4nets.com. Please include “Executive Assistant Application” in the subject line.
Equal Opportunity Employer: solutions4networks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred. Experience counts too.
- 2+ years of experience as an Executive Assistant, preferably supporting C-level executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with travel coordination and event planning.
- High level of professionalism and attention to detail.
- Ability to work independently and as part of a team.
- Flexibility to accommodate changing priorities and deadlines.